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CIPS Defining Business Needs Sample Questions (Q153-Q158):

NEW QUESTION # 153
Honda of America Manufacturing is a well established automobile manufacturer. It purchases tens of thousands of materials and parts from suppliers, however, only few of them are strategic. To these suppliers, Honda's procurement manager requires them to send details of labour, materials, overhead cost and profit.
However, the suppliers are reluctant to submit such confidential infor-mation. Is the procurement manager's action appropriate?

Answer: C

Explanation:
With strategic suppliers, the aim should be to work co-operatively with them to find ways of reducing costs to achieve a target cost. It is necessary to work with the suppliers in carrying out open book costing by having first persuaded them of the need to do it. Open book can be used to establish a Target Cost, a Compensation Event value and can eventually be used to ensure the payment of actual costs to an organization. A number of forms of contract cater for this functionality of which only the NEC goes to into any great depth of methodology.
If the suppliers worry about leak of confidential information, procurement team can suggest them to sign a non-disclosure agreement. The buying organisation should also comply with data protection regulations. The Employer / individual responsible for a project's costs should ultimately take a pragmatic and sensible approach with regard to commercially or personally sensitive data provided by the contractor. The primary goal of all open book cost management is to provide Employer comfort and security in the accuracy of commercial data; this effectively means striking a balance between undertaking full audits and blind faith.
Reference: CIPS study guide page 32
LO 1, AC 1.2


NEW QUESTION # 154
Raheem is the head of procurement at a care home. He decides to use a performance specification for the purchase of a new intelligent patient record IT system. Is this a correct approach?

Answer: D

Explanation:
Comprehensive and Detailed Explanation (from CIPS L4M2 - Developing Specifications) A performance specification sets out what the system must do or achieve rather than how it should be built.
According to CIPS L4M2, performance specifications:
* Encourage supplier innovation because they give flexibility in how to meet the outcomes.
* Are suitable where the supplier has more technical expertise.
* Allow technological improvements to be incorporated.
In this case, a complex IT system benefits from supplier innovation, so using a performance specification is correct.
Option A aligns directly with L4M2 principles.
Relevant L4M2 references:
* Section: "Types and purpose of specifications"
* Subsection: "Encouraging innovation through performance specifications"


NEW QUESTION # 155
According to Porter's value chain, which of the following activities is categorised as support activity?

Answer: D

Explanation:
Primary activities consist of inbound logistics, operations, outbound logistics, sales & marketing, service.
Second activities consist of firm infrastructure, human resource management, technology development and procurement Graphical user interface, diagram Description automatically generated

Support activities (also known as secondary activities) include Firm infrastructure, Human resource management, Technology development and Procurement. Developing digital SRM technology to manage suppliers better is Technology development.
LO 1, AC 1.2


NEW QUESTION # 156
One of the disadvantages of using standards in specification is that...

Answer: B

Explanation:
Using standards in specification is very convenient. They reduce the time and effort to produce. They tend to be very accurate with correct technical terminologies. They are well recognised and accepted by a wide range of suppliers and buyers. However, since a standard is very specific, complex and lengthy, it requires a lot of time to be drafted and approved. Therefore, standard tends to be static and don't encourage innovation. It may also not accommodate latest technology and trends.
Reference: CIPS study guide page 125
LO 3, AC 3.1


NEW QUESTION # 157
The buyer's database is regarded as a primary data source. Which of the following is also a source of primary data?

Answer: B

Explanation:
Comprehensive and Detailed Explanation (from CIPS L4M2: Market Management) Primary data = data collected first-hand by the buyer for a specific purpose.
Secondary data = data collected by others and reused (e.g. reports, indices).
* A. Price lists collected directly from suppliers at trade fairs represent first-hand market data.
* B, C, D are all secondary - they originate from external publications and existing datasets.
Hence, A is correct.
Relevant CIPS L4M2 Sections:
* Sources of data for supply market analysis
* Differences between primary and secondary data


NEW QUESTION # 158
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